Join the Thogus team as a HR Coordinator- Part Time
Position Overview:
The Coordinator provides HR support to the Human Resource (HR) department in the areas of Recruitment, Induction and Integration, Payroll, Policies and Procedures, Compensation and Benefits and Business Support.
- Sign-On Bonus
- 12 Paid Holidays (including your Birthday)
- 401k with Employer Match
- Comprehensive Benefits (including Medical, Dental, Vision, STD/LTD, Life)
- Temperature controlled
Essential Job Functions:
- Recruitment
- Works closely with the Director of HR to support recruitment campaigns for individual roles.
- Responsible for ensuring the corporate website is up to date with current jobs.
- Manages the recruitment inbox and responds to candidates in a timely manner.
- Coordinates interviews with recruitment agencies and directs applicants for Hiring Managers and Director of HR.
- Performs interviews for designated roles.
- Ensures recruitment trackers are maintained and continually improved.
- Induction & Integration
- Initiates the new hire checklist and process in a timely manner.
- Enters new hire information onto the relevant systems.
- Creates personal files for all new hires and ensure that all documentation is present and completed.
- Performs New Hire Orientation for new hires
- Payroll System and Employee Database
- Maintains and updates employee database, and HRIS system with any employee changes (i.e. new hires, or personal info changes)
- Reviews timesheets daily to ensure accuracy in hours.
- Preparer of Biweekly payroll for HR Manager to review following the Preparer/Reviewer procedure
- Policies and Procedures
- Assists with the development of and updates to job descriptions to ensure all positions have a job description, FLSA status, and compensation range assigned.
- Participates in the internal job evaluation of a position as a result of modifications or enhancements.
- Updates Employee Handbook and other policy and procedure manuals in order to stay in compliance with all applicable state and federal laws
- Compensation & Benefits
- Maintains benefit records by updating record keeping systems; initiating new-hire benefits; recording changes.
- Assists with processing all employee benefits enrollment, including Health, Dental, Vision and Life benefits and 401k enrollment
- Resolves employee questions and problems by interpreting benefit policies and procedures.
- Performs internal periodic 401k audits on personnel files, pay system information and 401k documentation for accuracy and helps to correct any discrepancies
- General Administration & Ad Hoc Duties
- Ensures appropriate security for all HR-related information.
- Assists Director of HR with ad hoc projects and duties when required.
- Safety
- Assists with management of the Safety Committee
- Plans agendas and conducts monthly meetings
- Assigns monthly safety audits
- Administrates the Safety Training Program
- Plans monthly topics for training
- Performs safety training presentations
- Collects training records
- Assists with management of the Safety Committee
- Assists with the Tow Motor Licensing program to ensure employees are trained and certified.
- Business Support
- Maintains the MAC (Management Alert Card) system recording all submissions and responses for Management Review Metric for Continuous Improvement.
- Meets with employees, supervisors and managers as per their request, escalating any issues to the Director of HR.
- Maintains an awareness of HR best practice at all times.
- Regular and punctual attendance.
- Perform other responsibilities as needed to support the success of the organization
Supervisory Responsibilities:
Carries out responsibilities in accordance with the organization's policies and applicable laws
- None
Manager of the following departments and or personnel:
- None
Required Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills and Abilities
- Ability to interpret and apply federal and state employment laws
- Interpersonal skills
- Teamwork
- Matrix Organization skills
- Time management skills
- Ability to distinguish urgent from important
- Project management
- Confidentiality
- Clear and adaptable communication
Education, Training and/or Experience
- Bachelor’s Degree in Business or similar required
- Minimum of five years of Human Resources/Relations experience – Manufacturing environment preferred
- Equivalent combination of education and experience will be considered.
Language Skills
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of organization.
- Communication skills; Verbal and Written; All organization levels.
Mathematical Skills
- Ability to calculate hourly and salary rates for payroll processing/validation.
- Ability to calculate figures and amounts such as percentages for company HR metrics related to turnover, absenteeism, bonus/incentive pay, etc.
Reasoning Ability
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
- Problem Solving Skills
- Analytical thinking
Computer Skills
- Proficiency with the following programs:
- Microsoft Office Programs (Excel, Word, Outlook and PowerPoint, Office365)
- Email Communication- Microsoft Outlook and/or Gmail and their associated calendars
- Regulatory Reporting Sites: ERISA, Bureau of Workers Compensation, EEOC, BLS, OSHA, etc.
- Experience and proficiency with Payroll/HRI systems: i.e. CBIZ etc
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to
- Stand and walk
- Reach with hands and use hands to finger, handle, or feel
- The employee may be required to stoop, kneel, crouch, or crawl
- The employee is occasionally required to sit and climb or balance
- The employee may be required to lift and /or move up to 30 pounds
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and depth perception
Thogus’ Core Values
Passion – Desire to make a positive impact and inspire others to do the same.
Honest and Integrity -Doing the right thing even when no one is watching.
Dedication-Team focused to execute tasks with a positive attitude, sense of significance, and enthusiasm.
Mutual Respect- Considerate of others’ ideas, feelings, beliefs, or property; giving it even if you don’t get it.
The Edge- Commitment to adaptation, breaking tradition, and accepting change.